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Superbe logiciel de comptabilité en ligne hébergé dans le cloud destiné aux petites entreprises. Accessible partout, à tout moment. Demandez votre version d'essai gratuite maintenant !

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Avantages:

Integrates well with adds on to provide more sophisticated reporting. Integration with AI products such as ReceiptBank and Approval Donkey also work well.

Inconvénients:

1099 reports are too limited. Tracking categories are too limited.

Xero - Notes

Note moyenne

Facilité d'utilisation
4,3
Service client
3,9
Fonctionnalités
4,2
Rapport qualité-prix
4,2

Probabilité de recommander le produit

8,1/10

Xero a reçu une note globale de 4,3 étoiles sur 5 d'après 2 167 avis d'utilisateurs publiés sur Capterra.

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Filtrer les avis (2 167)

Karim
Finance Controller
Utilisateur LinkedIn vérifié
Design, 11-50 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

One stop Accounting solutions for Small to Medium organisations.

4,0 il y a 2 ans
Sous-titres en français disponibles pour la vidéo
Mohamed
manager (Maroc)
Rédaction et correction, Auto-entrepreneur
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Indispensable et incontournable

4,0 il y a 6 mois

Avantages:

Xero aide non seulement pour toutes les petites et grandes tâches comptables mais également commerciales comme le devis. Il possède énormément de fonctionnalités dont la plupart sont automatisés et peut se connecter à d'autres programmes comme Shopify ce qui est très utile.

Inconvénients:

Je ne vois aucun inconvénient. Xero est parfait pour les gérants de petite société comme moi.

Samuel
Samuel
Financial Analyst (Kenya)
Utilisateur LinkedIn vérifié
Services financiers, 51-200 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Xero Review

5,0 il y a 2 mois Nouveau

Commentaires: Purchase order management. Budgeting and invoice customization.

Avantages:

Xero makes it seamless to carry out accounting procedures through automation.

Inconvénients:

Xero has never disappointed even on a single instance while using it.

Rino
Rino
Partner (Afrique du Sud)
Utilisateur LinkedIn vérifié
Comptabilité, 201-500 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Xero - The Cloud Based Software of the future

5,0 il y a 2 mois Nouveau

Commentaires: Fantastic product with fantastic support and really meaningful input from the actual company staff

Avantages:

Xero's main benefit to us as a mid tier accounting firm is the ease of importing information. It supports multiple bank feeds on a reliable basis and its open API allows for the support of many add in apps

Inconvénients:

Being a non-technical software, it does sometimes give the impression of not being as robust in terms of ease of change of prior information. This can be overcome by locking down periods, one just has to remember to do this though.

Alison
Accountant (Australie)
Comptabilité, Auto-entrepreneur
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Average Accounting Software

3,0 la semaine dernière Nouveau

Commentaires: I like the idea of Xero - being from New Zealand - and it does have a few good features but overall its not the best software out there. I know some people rave about it but to me it is definitely not one I recommend to my clients. If my clients are using it and they are happy then so be it, I will continue to assist them.

Avantages:

I do like the BAS return function and the Payroll function. When we've had errors in the year end reporting, it has been easy to look back and find those entries & fix them up.

Inconvénients:

Can be hard to navigate in finding the right reports and retrieving the right information I need from the software. I also find it hard to review SUpplier & Customer Accounts History. I'm used to seeing other softwares having a tab labelled 'Suppliers' / 'Customers' and you can view altogether - I'm just not finding this easy to do in Xero.

Cody
Controller (É.-U.)
Divertissement, 51-200 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Easy to Implement and Manage Global Business, Low Customization Options

4,0 il y a 3 mois

Commentaires: Kanopy has found Xero to serve its needs well, but ultimately we moved on and migrated to NetSuite years later. We still keep Xero though for 1 international subsidiary that we found to be advantageous not to migrate. The mature business with complex operations may not find all needs are met with Xero, especially if the desire is to integrate many other tools/software with the ERP in a bi-directional data flow.

Avantages:

Xero serves well as an "out of the box" accounting system, not unlike Quickbooks. It also has more functionality and use internationally, making it a superior choice to QB if your business operates on a global, multicurrency basis. There are some solid automations which can be implemented with Xero as well, and the canned reporting generally suffices for the majority of basic financial needs.

Inconvénients:

Xero lacks the open customization options that software like Netsuite or Dynamics offers. For a small business this will often be fine, but a scaling operation looking to automate many functions based on unique business needs may someday find they have outgrown Xero and need to undergo an (often painful) ERP migration.

Scott
CFO (É.-U.)
Marketing et publicité, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Best Account Software for the Money

5,0 il y a 2 mois Nouveau

Commentaires: I would recommend this to all small businesses, best value for the money.

Avantages:

Low cost, connections to banks, and credit cards are where it really shines.

Inconvénients:

The reposts need work. More customization, more options. Get down to more details.

Ellis
Ellis
Director (Nouvelle-Zélande)
Utilisateur LinkedIn vérifié
Divertissement, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Scalable simplicity

5,0 il y a 2 mois Nouveau

Commentaires: A great product that is very scalable to your business. Useful for both simple and more complex accounting needs. It’s widespread use also makes it easy to get help or work with professionals.

Avantages:

The software is easy to set up and use and really helps keep small business accounting under control in its basic package. In addition there is great room to grow all the way up to larger business sizes with the features available. Customizations are easy and the product is flexible

Inconvénients:

The payroll features are good but more difficult for contractor or casual employees.

Vershley
IT Consultant (Maurice)
Logiciels, 11-50 employés
Temps d'utilisation du produit: 6 à 12 mois
Provenance de l'utilisateur

Alternatives envisagées :

Good enough tool for small and medium companies to manage financial aspect of a company.

4,0 le mois dernier Nouveau

Commentaires: Very good platform for small companies. There's everything that's needed to manage the accounting and financial part of a company. I've been using for almost a year now, and Xero been doing its job properly. Som

Avantages:

Easy application to use without any major training. The options are easily available on the menus, and no need to go dig around to find them. From the screens the buttons to generate invoice or create customers are easily found. I have a team without major accounting experience being able to easily use Xero.

Inconvénients:

There might be quite a lot of out of the box features but it is very difficult and very often impossible to customise further if we want to add some automations or some quick features.

Jenwong
Operations (Australie)
Biens de consommation, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Review

4,0 la semaine dernière Nouveau

Commentaires: Good experience overall.

Avantages:

Easy to use and set up. Navigation is easy and integration was easy to set up.

Inconvénients:

Probably price. Price is tiered based on payroll.

David
David
Owner (É.-U.)
Utilisateur LinkedIn vérifié
Services aux consommateurs, 11-50 employés
Temps d'utilisation du produit: 6 à 12 mois
Provenance de l'utilisateur

Great value - half the price of Quickbooks for the same functionality

5,0 la semaine dernière Nouveau

Commentaires: Easy enough to implement, good product - main complaint is the bank reconciliation process

Avantages:

Integration with Gusto, ability to have multiple division

Inconvénients:

Concept of "bank reconciliation" isn't intuitive at all and they use the work "reconciliation" to mean categorizing transactions. But the process of reconciling the bank account on a monthly basis is hard to do / not something they seem to promote. I'm still confused by it and haven't done that process in nearly as regularly as I should

brennan
general manager (Canada)
Construction, 11-50 employés
Temps d'utilisation du produit: 6 à 12 mois
Provenance de l'utilisateur

spend time setting it up

3,0 il y a 2 mois Nouveau

Commentaires: Positive overall, there are no specific features for the construction industry, but standard functionality is great for the smaller scale companies

Avantages:

very granular options for detailed reports

Inconvénients:

like with most accounting software you get out what you put in. If you spend time working out your chart of accounts and financial processes, Xero can be a very powerful tool for reporting and analyzing finances

Elena
Manager (R.-U.)
Divertissement, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Xero has helped us transform and streamline our processes

5,0 il y a 2 mois

Commentaires: Xero has streamlined our operations, and simplified our record keeping, and notification of when bills are due for payment or invoices due for collection. The dashboard is fantastic for an overall picture. The reporting tools are excellent, and the ease of use is so logical and straightforward, that it's simple l to self-teach even for a beginner. On top of that when you have any questions the how-to guides are thorough in themselves, and support is excellent and very quick to come back to you with an in depth answer.

Avantages:

The ease of use is fantastic, and a beginner is able to self-teach quite easily with the fantastic guides and webinars that are available from Xero. The support is also exceptional and I have always had my queries answered in great detail and very quickly.

Inconvénients:

My main issue was that I would like to be able to create different delivery addresses on invoices that have one invoice address but different delivery locations, as it's important to specify. To workaround we write it in the body of the invoice, however with previous systems we have been able to enter multiple delivery addresses, for one invoice address and select the required one each time.

Zsolt
marketing manager (Hongrie)
Santé, bien-être et fitness, Auto-entrepreneur
Temps d'utilisation du produit: 6 à 12 mois
Provenance de l'utilisateur

Would be perfect with a few tweeks.

5,0 il y a 5 mois

Commentaires: It is still good, better then Kashflow which is like from 1780. Or at least it feels like it is. It has great feautures that need tweeking. And it is also recognized worldwide which is so good. Collecting feeds from all the cards is good.

Avantages:

What I like most is that it has access to realtime feeds from all the company accounts. This is futuristic stuff in my country of Hungary. But I can look at all my balances and see if I have enough money for a purchase or not.

Inconvénients:

It doesn't really handle subscriptions well... and you guessed, it, I sell subscriptions. What is the least favorite part is the reconciliation. I sell the same thing, many times (as you do with subscriptions) and there is no way that I found where I do not have to take the so many hours of reconciling everything manually. So there might be automatic invoicing (which I couldn't really use) and manual reconciliation. There is no such thing as group reconciliation: All the parties that bought in May for 10 usd should be reconcilied one '10 usd' invoice for may. That would save so much time. Xero, please do that. I also hate that products are mandatory. If a client orders something, in a new combination, or asks for a penny discount it is a new product. Why cannot I just invoice John for 14.57 dollars, why do i need to add the 14.57 product? I understand you are trying to be smart, xero, but please keep the dummy functions. I am a dummy. I need them. Lastly, according to my current knowledge, it does not integrate with payment providers like stripe or braintree without zapier - which is another subscription cost. Here I want to cut Xero some slack, it is not only their fault, but the payment provider's fault as well, and I am in deep conversations with them on what can we do.

Andrew
Creative & Managing Director (Australie)
Marketing et publicité, 11-50 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Xero makes finance so easy

5,0 il y a 5 mois

Commentaires: Since starting with Xero over six years ago, we couldn't be happier. We've centralised all our financial activity into one platform, which is great for non-finance people like myself!

Avantages:

Xero makes managing the finances for a business really straightforward. The user interface is intuitive and it centralises all my accounts information. One of my favourite features is the the dashboard, which is clear and customisable, and gives a great summary of the position position at any time. The software also integrates really well to other platforms for things like receipt capture and detailed business analysis.

Inconvénients:

I'm really happy with how it performs, however, our bookkeeper still does some levels of manual reporting, which he finds easier in Excel, than in Xero. The integration of BA tools does negate this issue.

Mahnaz
Business Manager (Australie)
Gestion de l'enseignement, 51-200 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Xero use in a School

5,0 il y a 5 mois

Commentaires: Reconciliations are so much easier, integrating with other products is so much easier, there are so many apps which can easily integrate into Xero.

Avantages:

Xero is very easy to navigate around and is user friendly. Even a non-finance employee is able to use Xero. The product is able to integrate seamlessly with a school management system importing invoices and contacts which are managed in the school management system. The integration is almost automatic and does not require a user to sync. AMAZING PLATFORM!

Inconvénients:

Nil - Honestly there is nothing I dislike about Xero.

Ayman
Senior Interior designer - Showroom Manager (Jordanie)
Design, 1 001-5 000 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

The best accounting software that meets all of your requirements

5,0 il y a 6 mois

Commentaires: In particular, my experience with Xero has been beneficial in that it has enabled me to organize and manage all financial affairs of the branch in which I work without the need for a full-time accountant in the branch, as it allows me to prepare financial statements, pay bills, and organize payment dates myself.

Avantages:

I appreciate that Xero is responsive and simple to use for everyone, as it does not necessitate a great deal of prior experience. Once connected to the Internet, the user will be able to connect with all of his bank accounts, both those through which he wishes to make payments and those to which he wishes to transfer money, and monitor and follow them accurately and professionally, as well as track and report on them. It is extremely adaptable to a wide range of requirements, including those of freelancers and huge corporations. Furthermore, it serves as a vital database for all financial data, as it will allow you to download documents and invoices quickly and easily, and also through the phone application, where it is sufficient to scan documents and invoices in order to enter information from them into the system and schedule payments quickly and easily. I particularly appreciate the reports that are generated by Xero since they are comprehensive in that they include all of the financial transactions that occurred during the time period under consideration.

Inconvénients:

there are no noteworthy issues. The issue of dealing with recurring payments does not operate as expected, as you must occasionally complete the procedure manually.

Utilisateur vérifié
Attorney and Managing Partner (É.-U.)
Utilisateur LinkedIn vérifié
Cabinet d'avocats, 2-10 employés
Temps d'utilisation du produit: plus d'un an
Provenance de l'utilisateur

Alternatives envisagées :

Powerful Accounting Software that Enables Anyone to Effectively Manage Their Accounts

5,0 il y a 6 mois

Commentaires: Overall, Xero was a truly powerful software that took the dread of dealing with accounting and reconciliation and made it rather straightforward. The accounting process can effectively be handled by any person, which is rather refreshing. As an attorney, I'm not an accountant. So having something else to learn and utilize while already extremely busy would be a major inconvenience. However, Xero took what would have been a terrible experience and made it manageable.

Avantages:

Xero is a pretty straightforward product that is effectively almost immediately deployable. Xero's dashboard is not bulky or overwhelming like a significant number of other accounting software tends to be. Xero's help manuals and tutorials were also very useful and are great for helping users quickly refamiliarize themselves with the software. Xero worked well for my law firm for IOLTA (Lawyer Trust Account) reconciliation purposes. With the software linked to your desired account, you can easily reconcile all incoming and outgoing payments and expenses on a given account. Once set up, you literally can log in right after making a purchase to reconcile your accounts without having to fumble through old receipts later to try to remember specific actions that were taken on behalf of a client.

Inconvénients:

The only con that I personally experienced with Xero was that I routinely was required to relink and subsequently "resync" my banking account with Xero. Admittedly, this may have been a banking issue and not necessarily a Xero issue. However, when the relinking had to happen, this created a significant amount of issues because I was forced to relink the account, reimport expenses and incoming sums and then ensure that all the amounts had actually synced appropriately from my physical bank account to the Xero software.

Iain
Director (R.-U.)
Automatisation industrielle, 2-10 employés
Temps d'utilisation du produit: plus d'un an
Provenance de l'utilisateur

Alternatives envisagées :

Very different to Sage 50

4,0 il y a 9 mois

Commentaires: We moved from Sage line 50 to Xero, this has mainly been a positive experience. From our day-to-day usage, sending invoices, chasing debt, bank reconciliation it is very easy to use. Our accountant set up Dext to import receipts and expenses which means we spend much less time with data entry now and we are much more paperless than we were. The key driver for us was to work in a cloud based system that would integrate with other business management systems and Xero kept coming up as the one that plays nicely with lots of other services. Our managment accountant has taken a lot more convincing as the web-based interface can be a little more clumsy in some 'pure-accountancy' areas and getting the chart of accounts nicely presented has taken a bit of effort. Generally we're really happy with Xero and are also happy with the split that the CRM/MRP/ERP system is supported by that vendor leaving the accountancy to the accountancy experts.

Avantages:

Ease of use from a day-to-day perspective for a non accountant and integration with other cloud software such as Dext and Flowlens

Inconvénients:

We have had a couple of glitches where bank feeds have stopped working for periods of time, manual import of bank statements can take a few attempts to get right.

Rowena
Accountant (Nouvelle-Zélande)
Comptabilité, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

It took me a while, but I am a Xero convert!

5,0 il y a 11 mois

Commentaires: When I first began using Xero, I had heard a lot about it and was skeptical. Surely, no software could be so "all that"! I was introduced to it by a colleague who has converted the whole of her mid-size accountancy practice to it, and literally within a day and a half (which did include watching some of the short but very clear tutorial videos) I was not only up and running, but felt confident using it, finding my way around it, locating and fixing errors etc. It's literally that simple and straightforward. It's also incredibly stable - I think in 3 years it's only been offline (to my knowledge) 3 times, each for a very short period. I've also not found ANY bugs so far - almost unheard of! - and the support is fantastic, even though it's online.

Avantages:

Provided it's set up properly, Xero is probably the most friendly accounting software - to non-accountants that is - of any I've ever come across. Back in the 90's, MYOB revolutionised accounting software for small business, but Xero takes it to a whole new level, by removing so much of the data entry work that takes time, leaves room for errors and is in general a pain, when you'd rather be - you know, running your business. With Xero, it's up to the individual operator how much they want to automate their accounting transactions; if you want to, you can use the really powerful, but still simple tools to do a lot of the legwork for you. If you prefer to do it more manually, that's OK too - it's still simple and very quick and easy to use.

Inconvénients:

Xero is constantly adding and refining its software. Inventory control is an area I'd like to see strengthened, but that's already way ahead of where it was a couple of years ago. Similarly processing payments in advance. But these are relatively small niggles which for the majority of small businesses don't present any issue.

Andrew
Andrew
Accountant (É.-U.)
Utilisateur LinkedIn vérifié
Comptabilité, 2-10 employés
Temps d'utilisation du produit: plus d'un an
Provenance de l'utilisateur

Alternatives envisagées :

Xero is the One

5,0 l’année dernière

Commentaires: I am very satisfied to be building my practice on Xero. They have a good product with a good company behind it. They seem to really care about their advisors and see them as key to their business model. They have a great community and great support.

Avantages:

What I like most about Xero is its open-platform ethos. It's not one particular feature, it's the whole way that Xero approaches what it does, and it shows up all over the product. One small example is how easy it is to manually import bank transactions via CSV file, and then how easy it is to undo that import if it went wrong. It's less about features (although Cash Coding and Find & Recode are brilliant) and more about design choices.

Inconvénients:

I want them to hurry up and integrate Hubdoc into Xero itself. And when that happens, I want there to be a way to generate a report that shows which GL transactions don't have a source document.

Farhad
Director (R.-U.)
Marketing et publicité, 11-50 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Perfect Accounting Software - Nothing Comes Close

5,0 l’année dernière

Commentaires: Xero changed the face of accounting for our business. It has made accounting work far less painful than it used to be. And the true cloud-based setup makes it so much easier to access from anywhere.

Avantages:

Ease of use - seriously. Nothing comes close. And trust me, I've tried a number of accounting software and they're all a nightmare to use unless you're an accountant.

Inconvénients:

Customer support could be quicker, and phone support would help.

Leanne
MD (France)
Recrutement, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Easy to deploy and use providing you have basic book-keeping knowledge

5,0 l’année dernière

Commentaires: Solid and simple cloud accounting solution that is easy to navigate and customise. Great that our external accountants and legal support can access online as they need. Seems to be continuously evolving and its reassuring to see ongoing development of the product.

Avantages:

Customisable dashboard is a time saver and ability to customise templates helps with consistency for our company branding. Customisation of user permissions means the bonus of staff being able to enter their own expenses which is a further time saver. Being able to work across multiple currencies now is a plus, albeit I wish we could manually adjust exchange rates being used.

Inconvénients:

Many advanced features that are standard for longer established accounting software solutions are available, but as "bolt on" packages, so costs can escalate quickly if you need full "bells and whistles". Customer service response can be very slow compared to other cloud software providers we use - in the beginning they were responsive for engagement but over time they're clearly pushing all customers towards getting answers from their user community and/or through the Q&A section. I appreciate that customer service probably don't want to be wasting time with queries better addressed by professional book-keepers or accountants, but in our instance, as "advanced users", our customer service queries tend to be related to technical challenges with the product. It would be great of Xero could analyse the types of queries coming from their customers and perhaps have a priority helpline on offer for "low maintenance" subscribers.

Jenny
Owner (R.-U.)
Vente au détail, Auto-entrepreneur
Temps d'utilisation du produit: 6 à 12 mois
Provenance de l'utilisateur

Alternatives envisagées :

Helpful, user friendly and intuitive accounts software

5,0 l’année dernière

Commentaires: I was reluctant to pay the extra costs to move to Xero from my previous cheaper package but I am more than happy that I finally made the switch. It is a fraction of the cost of having a book-keeper to pay and I feel so much more confident that my accounts are working correctly. The option of additional plugins aid the automation for syncing with software such as woocommerce and amazon, ebay etc. It is a shame that they are additional costs but I would prefer that I had the option to integrate than not, and they are great time savers, which is the biggest help for small business owners.

Avantages:

Xero has a lot of automated features that make the process of accounts preparation easy and reliable. The bank feeds work smoothly and it is easy to set up rules to make the process automated on regular transactions - just a click to confirm entry. I have been able to integrate woocommerce, amazon and ebay transactions to ensure I am correctly treating VAT and International orders and purchases correctly.

Inconvénients:

As with any new accountancy software, there is a bit of technical detail to get your head around but that is probably to be expected. There are good help articles that are useful for the set up phase.

Monika
Financial Director (Afrique du Sud)
Comptabilité, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Xero for Business

4,0 l’année dernière

Commentaires: I am happy, can be connected with my clients all the time, can prepare reports anywhere, anytime. I think the price for South Africa is a bit high

Avantages:

I like the product is easy to use, no need high knowledge of accounting, the person who never was doing accounting can easily manage this product

Inconvénients:

there is still missing a few things as inventory shall be a bit changed as people with two inventories in different places can not have two storages, there are few things that missing and can make it easier to work with

Quratulain
Quratulain
Head of Projects (Pakistan)
Utilisateur LinkedIn vérifié
Services et technologies de l'information, 2-10 employés
Temps d'utilisation du produit: plus de deux ans
Provenance de l'utilisateur

Alternatives envisagées :

Best in Multi-currency accounting for SMB

5,0 l’année dernière

Commentaires: Xero was the best choice back in 2015 (when no one gave multi-currency) and still is in 2021 (when there are some who do). I have now added another company to Xero and cannot imagine shifting to another platform....ever.

Avantages:

With most clients abroads, we find its best to bill them in their local currency. Luckily for us, Xero is there to help sort our books out and keep them in order. It integrates with many bank feeds & popular wallets/fintechs like PayPal, Payoneer & TransferWise so accounts are upto date - always. Another feature we really use is their tracking fields. Xero allows users to setup 2 tracking fields that can be added to invoices, expenses, bills and assigned to each line. This helps us keep track of project based work and has been our way since before Xero ventured into Project based accounting (that users need to pay additional fee for) It also integrates with online payment gateways such as PayPal, Stripe, GoCardless, and a few others; thus payments are a breeze for clients. As a non-accountant, Xero is easy to use even when you get into all the features it provides.

Inconvénients:

They have made some changes to their UI esp where invoices and expenses are concerned. Luckily for older users, expenses are still free however, for new users it isnt and each person filing expenses on it needs to pay a small fee. I think it should be free for a small number of users (atleast 2) and then charged.